The basic BLUE On Tour package includes:

-       Up to 3 hours of inspiring and empowering ocean related films

-       Coordination and securing all filmmaker contract and licensing fees

-       Use of professionally designed templates for marketing efforts & collateral materials

-       A BLUE on Tour press kit with film synopses, photos and trailers for the selected film program

-       Assembly of ocean conservation materials for distribution

-       Assistance with contacting potential speakers & filmmakers

-       Event planning consulting (up to 10 hours)

-       A/V tech consulting (up to 2 hours)

-       Marketing and promotional support via BLUE's email newsletter & website

                      -       Tips for greening your event

In addition to the BLUE On Tour LOA licensing agreement  & fee each host will be responsible for the following:

-       arrange for a theater or other appropriate screening venue(s) with adequate

        seating capacity (at least 200 is recommended)

-       market the event to your community

-       arrange for the A/V projection equipment appropriate  for your venue (projector  w/correct  aspect/lumens),

        (films will be provided on DVD and / or Blu-ray) *

-       arrange for an experienced A/V technicians to operate the projector,  lights, & sound*

-       print the Festival posters, postcards & marketing materials & festival program *

-       ticket sales *

-       Concessions at the venue

-       Distribution of conservation materials at the event

-       Arrange for an event emcee *

-       Arrange for Q & A participants *

-       Encourage grass roots community participation

-       Commit to hosting a successful sold-out event

-       Submit the event summary report to BLUE 30 days after your event

       * BLUE can supply this, however  additional fees will apply

Absolutely, we encourage you to use your event as a fundraiser or membership drive,  it is important to prepare a budget so you can accurately assess how much money will be necessary to deliver a successful and profitable event.

While many of our hosts are non-profit conservation organizations, it is not a requirement and we encourage businesses involved in ocean related activities, such as diving, surfing, sailing, sports fishing , etc. to consider the benefits of hosting a BLUE On Tour event.

If your organization needs a representative  for your event to emcee,  participate in post-screening, Q & A and help organize, we can arrange for someone to attend.  Additional fees will apply to cover the costs of salaries, transportation, and lodging.

The answer to this varies a lot depending on the:

a.)   administrative support infrastructure already in place

b.)  the in-house marketing capabilities

c.)   the intended level of community outreach

On average the main event coordinator should plan to allocate a minimum of 120 hours to this initiative;  with 40-60 hours of additional support from an assistant. Since we've already taken care of the elements that require a long lead time & numerous man-hours. Your primary tasks are reduced to securing the venue, picking the film program, arranging for the projection equipment, & a technician, marketing the event, ticketing process, engaging new audiences through your outreach, alongwith coordination any receptions or parties that you may want to plan in conjunction with your BLUE On Tour event.

Yes! We encourage you to plan additional related activities . BLUE On Tour provides a great foundation on which you can readily add on other activities  that will further give momentum to a new program, encourage membership enrollment or revitalize an existing program with a fresh approach that is entertaining & inspire.

While the films are great and provide a lot of important information, they should be viewed as a catalyst tool to further engage, we feel a very important part of BLUE on Tour's ability to empower & inspire audiences is to engage them in an interactive dialog after the film screenings.

a.)   Panel presenters & participants do not haft to be directly associated with the films shown but should be people who can speak with authority about the issues & topics covered.  Experienced underwater filmmakers & photographers are a great resource & can often add another dimension to the discussion.

b.)  We recommend a program that includes a 30-40 minute panel discussion plus at least 15-20 minutes allowed for questions & answers. This element is such an important part of the BLUE On Tour outreach that it is a requirement for every host. And will elevate your event to a fil festival that delivers much more than screenings.

This part of your event should be fun, entertaining & inspiring regardless of the topics or films.  A part of your BLUE On Tour package  includes our staff's assistance by providing you with contact  information for filmmakers, marine scientists, conservationists or other appropriate participants. Should you need us to book your speakers there will be an additional charge, plus speaker fees & travel & lodging.

Our films are all provided to you on DVD or Blu-ray & it is not that difficult to set up a screening venue in a school auditorium, government hall or hotel conference hall as long as it has adequate seating space, and room for necessary equipment for the screen & projector with an appropriate space for the emcee & panelists to make their introductions & presenters. One of your biggest expenses can be venue rental so be certain to get a quote early in your planning and don't be afraid to ask for the non-profit discount or for the facility owner to be an in-kind sponsor by providing the space at no charge. Some venues may also consider a revenue agreement.

Download the application from our website & fill it out. Return the application to BLUE Once you are approved we will send you a letter of agreement for you to sign. Select a couple suitable target dates. We suggest allowing at least 90 days from the date of your signing our agreement to your BLUE On Tour event.